For an organization based in a single country, regulatory monitoring is already a daily challenge: legal differences between cantons – for Switzerland, for example – or local regulations, or the subtleties of ICPE classifications – for France, or other local regulations…

For a group operating in several countries, this complexity changes dimension. Each territory has its own legal framework, its own supervisory authorities, its own pace of regulatory publication, etc.
However, the obligation to comply remains the same:

• the organization must demonstrate, at all times, that it complies with the applicable requirements in each of its areas of activity
• Or, in the event of non-compliance, that it has produced action plans for restoring compliance.

Multi-site regulatory monitoring is not just an option for large groups. It’s an operational reality for every company as soon as it crosses a border.

The specificities of regulatory monitoring in an international context

Different regulatory frameworks

The first difficulty is structural: two neighboring countries can have fundamentally different approaches to the law, and in particular to HSE, energy and social regulations.

One of the reasons for this stems from the different perspectives and general principles that originally governed Roman law, Germanic law, Arab-Muslim law and so on.

It’s a subject we know well!
An industrial group with a site in France is subject to European law transposed into national law, with its own publication and updating mechanisms. Its establishment or parent company in Switzerland must meet both national and cantonal legal requirements.

A company in Morocco is governed by the Moroccan Labor Code and its implementing decrees, with distinct control procedures. However, its activities in Senegal fall within an OHADA environment for commercial aspects, but with its own local regulations in terms of health and safety and the environment.

These differences are not simply administrative and cultural. They have direct consequences on internal organization, the nature of the regulatory records to be kept, and the responsibilities incurred in the event of non-compliance.

Asymmetrical update rates and variable sources.

In some countries, regulatory texts are published on a regular and traceable basis – digital Official Journal, consolidated legislative bases, official bulletins accessible online.

In other cases, updates are less formalized, texts less centralized and sources more diverse and complex to find: monitoring requires active surveillance of multiple local sources.

This asymmetry creates a real risk: organizations tend to control their compliance better in countries where regulations are the most documented, and to underestimate their exposure in less formalized environments – where risks can be harder to anticipate.

(Local) interpretation must be assured by precise expertise.

As each country has its own legal framework, regulatory intelligence must be applied to the precise interpretation of texts in line with the legal spirit of each country.

What’s more, it’s clear that new regulations are becoming increasingly complex to understand and/or interpret, and that expert assistance is becoming indispensable

Indeed, it’s not enough to simply collect and apply a text to an organization, you have to understand it in depth and understand how it applies to the specific features of each site. This requires local support and contacts.

That’s why an effective multi-site regulatory watch always involves two levels: a common framework – a common requirement – provided at group level, and locally-anchored expertise in the field.

How to organize your multi-site regulatory watch

The template can be customized according to the group’s desired structure

Organizations that succeed in achieving international compliance often share a two-tier organization.

At group level: a central team or an expert service provider ensures methodological consistency, monitors applicable national and international texts, and produces a consolidated view of compliance across the entire scope.
👉 This level guarantees that all entities speak the same compliance language and that management has comparable indicators from one country to another.

At site or country level: a local referent – QHSE manager, legal expert or outsourced Novallia consultant – assesses compliance in the specific regulatory context of the territory. He or she integrates the obligations specific to each facility, and implements the action plan according to compliance priorities.

Centralize the framework and delegate compliance locally

The right approach: centralize the compliance assessment method, tools and steering dashboards. Decentralize monitoring of local legislation, field assessment and action plans.

The role of multi-site compliance software

What a tool should enable

Multi-site regulatory compliance software must meet three needs simultaneously:

1. The autonomy of each site: each local manager must be able to access his regulatory register within his own legal framework, update his assessments and follow up his action plans without depending on a central team.
2. Group consolidation: management must be able to obtain, in real time and without compilation work, a consolidated view of compliance across the entire scope: by country, by entity, by regulatory domain or theme, as desired (customizable in the application configuration).
3. Continuous updating of databases: regulatory texts are constantly evolving in each country. The software must integrate these updates automatically, without local teams having to monitor official sources themselves.

See our article on how to choose the right regulatory compliance tool.

NV Compliance: a solution designed and optimized for international organizations

NV Compliance is Novallia’s regulatory monitoring and compliance application. It is built around a tree structure that enables compliance to be organized by site, country and group, or even by activity or any other relevant criterion, with data consolidation at the level of each customer’s choice.

The databases cover over 30 countries – including France, Switzerland, Morocco, Tunisia and several Sub-Saharan African countries – and are continuously updated by teams of expert engineers and lawyers. Texts are not simply added to the application as they stand: they are read, interpreted, summarized and broken down requirement by requirement to facilitate conformity assessment.

Dashboards can be customized by geographical scope, regulatory database (Environment, OHS, etc.) or any other criterion specific to the Group’s organization.

Conclusion: multi-country compliance, above all an organizational risk

Multisite regulatory monitoring is an organizational challenge: how can we ensure that each local entity has access to the applicable texts, assesses them correctly, and passes on the information needed by management?

The organizations that have solved this problem have not done so by adding resources in each country. They have put in place a system – method, tool, local expertise – that makes compliance manageable, whatever the geography.

—

Would you like to assess your multi-site regulatory watch organization? Our consultants can arrange for a video and a questionnaire to help you understand your business and your geographical area.
→ Request a quote or a diagnosis of your compliance | Discover NV Compliance

Novallia is a consulting and software company specializing in regulatory monitoring and compliance, with operations in Switzerland, France, Morocco, Tunisia, Senegal and Germany.

The result: misidentified obligations, invisible non-conformities… until they become critical.

Based on a checklist we created at Novallia: “7 questions to assess your regulatory watch and compliance system”, we offer you this practical checklist to assess the maturity of your regulatory watch and identify priority areas for improvement.

What is a regulatory watch (definition)

The regulatory watch consists of :

• identify the texts applicable to a company,
• follow their evolution,
• translate these texts into operational requirements,
• assess the level of compliance,
• manage the actions required to eliminate non-conformities, i.e. to restore compliance.

Effective regulatory intelligence is more than just gathering information.
👉 It is a complete system for monitoring regulatory compliance.

1. Clearly defined responsibility

Who manages your regulatory watch? Without an identified manager :

• obligations are poorly followed,
• decisions are not traced,
• responsibility becomes blurred in the event of an inspection.

A reliable system is based on :

• a designated manager,
• a clear perimeter,
• coordination with operational teams.

2. Comprehensive coverage of activities, sites and facilities

A regulatory watch must cover 100% of the company’s actual perimeter.

Frequent points of vigilance :

• new, non-integrated sites,
• business development,
• technical installations added.

Example: A regulatory text evolves and introduces new requirements applicable to an activity already in place. If this evolution is not detected or integrated into the monitoring process, the company continues to operate according to the old regulations, creating a non-conformity that remains invisible until a control or an audit.

3. Reliable sources and structured follow-up

A regulatory watch often relies on several sources:

• Journal Officiel,
• institutional sites (prefecture, etc.)
• reference organizations,
• specialized bases.

These sources must be identified, their frequency of consultation defined and their reliability guaranteed. Without this, the system becomes uncertain.

4. Turning texts into operational requirements

This is one of the most critical points.

A raw regulatory text cannot be used as is.
It must be transformed into :

• concrete requirements,
• understandable actions,
• verifiable criteria.

Best practices, what we implement at Novallia :

• breakdown into unit requirements,
• operational data sheets,
• direct link with field activities.

This is where the difference lies between a “theoretical” watch and a really useful one.

5. Formalize conformity assessment

A regulatory watch is only valuable if it can answer a simple question:
Are we compliant?

This assessment must be :

• formalized,
• argumented,
• historicized.

It is essential to be able to demonstrate :

on what basis a requirement is deemed compliant, what evidence is involved, what decisions have been made.

6. Link each non-conformity to an action plan

Identifying a non-conformity without addressing it is tantamount to accepting the risk.

An effective system must include :

• a structured action plan,
• one manager per action,
• a clear deadline,
• follow-up.

In practice, the regulatory watch, conformity assessment and action plan must function as an integrated system, not as isolated steps.

7. Be ready for an audit at any time

A good maturity indicator is simple: can you present your regulatory monitoring system to an auditor tomorrow?

This implies :

• a structured regulatory register,
• requirements,
• a decision history,
• accessible evidence.

Without traceability, even a real device can be considered insufficient.

Common mistakes in regulatory monitoring

• monitoring limited to information gathering,
• the absence of transformation into requirements,
• an incomplete perimeter,
• a non-formalized assessment,
• unfulfilled action plans,
• a non-auditable device.

Why structure your regulatory watch today?

A structured regulatory watch enables :

• secure operations,
• limit legal risks,
• save time during audits,
• effectively manage compliance.

It becomes a genuine risk management and operational management tool.

Conclusion: towards a structured regulatory watch with tools

If you’ve been able to answer these points in the affirmative, and with a concrete response in your organization: bravo! Your watch is mature and structured.

Faced with the growing complexity of regulations, many companies are moving from a traditional monitoring system to a structured one that incorporates :

• a regulatory register,
• a requirements base,
• a conformity assessment,
• action follow-up.

This approach makes compliance measurable, controllable and demonstrable.

FAQ – Regulatory watch and compliance

What’s the difference between regulatory watch and regulatory compliance?

👉 The regulatory watch consists in identifying and monitoring applicable texts.
👉 Regulatory compliance corresponds to the result: the fact of complying with these requirements.

Is a regulatory watch mandatory?

👉 It’s not always explicitly mandatory, but it’s essential to comply with the regulatory obligations applicable to an activity.

Can you outsource your regulatory watch?

👉 Yes. Many companies choose to outsource all or part of their regulatory monitoring in order to secure their system and gain in reliability.

Conclusion

If several of these points are not under control, your regulatory monitoring system is probably weak.

Structuring your watch doesn’t just mean keeping better track of legislation.
It means setting up a system capable of transforming regulations into concrete, monitored and demonstrable actions.

Contact us to find out how we can help you set up a reliable system!

How do you define regulatory watch?

Firstly, regulatory watch is an activity that consists in identifying, on a day-to-day basis, the legal texts applicable to an organization.
Secondly, it involves monitoring the evolution of these texts: new, amended or repealed texts.

Legislative production can be national, European or international. And the regulatory fields covered may be in the HSE field: Environment, Health & Safety, Energy, Food Safety, Transport, etc., but also other rights such as HR, Finance, Data Protection, Commercial, etc.

What do companies need in terms of regulatory intelligence?

Coping with regulatory pressure or anticipating change are often the challenges of setting up a structured regulatory watch.

The aim is to be informed in real time of regulatory changes specific to the company’s activity (and also in the event of a change in activity):

• new applicable text,
• modification of an existing text,
• repeal of a text,
• draft new text

CONFORMITY OR CONFORMITY ASSESSMENT

Mise en place d’une veille réglementaire automatique et centralisée puis évaluation de la conformité :

After monitoring, we define the process to be put in place to comply with these applicable legal requirements. This is called compliance.

The aim is to assess the conformity of installations, processes, infrastructures, etc. for each applicable requirement, and to rule on compliance.

The regulatory compliance audit is a tool for assessing a site’s compliance with the regulatory requirements applicable to it, as determined during the prior regulatory watch process.

The aim of a regulatory compliance audit is therefore to assess compliance or possible non-compliance with a requirement, and to propose corrective and improvement actions for the site concerned.

This assessment enables the company to better manage and steer all its activities in line with applicable regulatory requirements, and to be fully aware of its level of compliance with regulations, standards and Group requirements.

Companies’ compliance needs

Examine the Site’s compliance with applicable regulatory requirements.
In the event of non-compliance, Sites must be able to demonstrate that they have credible Action Plans in place to deal with inspections by the authorities or in the event of an accident.

What’s the practical application?

Regulatory monitoring and compliance are sometimes used as the basis for an HSE strategy, or for ISO 45001 and ISO 14001 audits. These two processes are essential to a sound HSE strategy, especially for industrial companies.

Use cases of our NV Compliance tool for regulatory monitoring and compliance

Biopharma use cases

Use cases in

To find out more about regulatory watch?

Comment réussir sa veille réglementaire en 5 étapes?

Comment bien choisir son outil de veille réglementaire

Compliance is first and foremost a risk management tool. It enables us to identify, assess and prevent the risks associated with non-compliance with laws, regulations and standards. Accurate risk mapping is essential for setting up an effective compliance program. This proactive approach helps companies avoid accidents/incidents, sanctions, financial losses and reputational damage.

– Know (and respect) laws and standards

The primary aim of compliance is to ensure that all applicable laws and regulations are observed. This includes not only national, federal, cantonal and municipal laws, but also international regulations that may apply to the company’s activities. Beyond the legal framework, Compliance also aims to promote and enforce compliance with selected international standards within the organization, thereby reinforcing its culture of integrity.

– Strengthen its image and reputation

In a world of fast-moving information, a company’s reputation is a precious asset. A breach of compliance can have disastrous consequences for brand image. By implementing a robust compliance management system, companies protect their reputation and strengthen the trust of their stakeholders: customers, investors, partners and employees.

– Improving overall performance

Contrary to popular belief, compliance is not just a constraint, but can be a genuine performance driver. By optimizing internal processes, reducing OHS and environmental risks and promoting transparency, legal compliance contributes to operational efficiency and long-term value creation.

What’s more, if you optimize your compliance, you’ll have more time for your field activities and team relationships!

– Provide a competitive advantage

A company recognized for its commitment to legal compliance enjoys a clear competitive advantage. It is perceived as a reliable and responsible partner, which can open up new business opportunities, particularly in highly regulated sectors and markets.

Corporate Social Responsibility (CSR)

Compliance is part of a broader approach to corporate social responsibility. It helps to demonstrate an organization’s commitment to ethical and sustainable practices, thereby meeting society’s growing expectations of responsible corporate behavior.

In this sense, Compliance is the cornerstone of CSR, because before imagining and implementing voluntary measures, every company must first respect the legal system in which it operates.

– To protect against sanctions

An important objective of compliance is to prevent the legal and financial sanctions that can result from non-compliance with regulations. These penalties can be extremely severe, even threatening the very survival of a company. Compliance acts as a protective shield against these risks.

According to the Director General of the International Labour Organization:
“It’s not just working conditions that have changed over time, but also the nature of health and safety risks. And this evolution will continue in the future. With all the transformative technological, demographic and environmental changes shaping a new world of work, it’s becoming more important than ever to anticipate new and emerging health and safety risks.”

Compliance is an essential and strategic element for companies, guaranteeing the legal and ethical conformity of their activities. More than simply applying the law, it embodies a culture of integrity and social responsibility, protecting a company’s reputation and performance. By promoting transparency and proactive risk management, compliance becomes a genuine lever for competitiveness and sustainability in an increasingly demanding economic environment.

Managing and developing a business without mastering the regulations is like driving a car without ever having read the Highway Code. Doable, but terribly risky!

Safety at work in France remains a major challenge for both companies and employees, with a strong legal obligation and considerable human and economic impact.

Safety at work, a daily challenge

Safety at work is not just a matter of complying with a series of administrative rules: it’s a real culture that needs to be established to protect employees’ physical and mental health.

According to the Ministry of Labour, each employer must

• inform and train employees about risks,
• propose appropriate measures and
• improve safety at high-risk workstations, thus guaranteeing better prevention.

In France, in 2023-2024, there will be 717,719 recognized workplace accidents, of which 555,803 will result in lost time, and 759 fatalities. The main causes were manual handling (48-53%), falls (27-32%) and the use of machinery, often linked to inadequate training or failure to follow instructions.

Work-related accidents: figures and trends

According to Assurance Maladie, the number of accidents at work is declining slightly (by 1.5% in 2023), but fatalities are on the rise, underlining the need to step up prevention. Occupational illnesses, including musculoskeletal disorders and mental illnesses, are also on the rise, leading to absenteeism and long-term disability.

Why prevention needs to be stepped up

Despite the legal obligation enshrined in the French Labor Code (Articles L. 4121-1 et seq.), many companies only measure safety after an incident has occurred. Yet it is essential to develop a proactive approach:

• involve employees in drawing up instructions,
• measure danger reports and promote internal dialogue.

What to do?

Awareness-raising, ongoing training and the monitoring of indicators (number of hazards reported, equipment inspected, improvements proposed) help to really improve safety in the workplace and create a serene environment.

Legal obligations and tools available

Regulations require every company to produce a single risk prevention document, which identifies, analyzes and prioritizes the risks present in the workplace. Consulting firms (but also health services) support companies in implementing concrete actions: employee training, awareness-raising, safety culture audits or equipment audits. Finally, an effective prevention policy and good communication help to avoid accidents, reduce absenteeism and associated costs, and improve productivity.

2025: More stringent regulatory requirements

July 2025

Since July 10, 2025, the French government has stepped up occupational risk prevention. In concrete terms :

• More powers for labor inspectors, who can punish breaches even without an accident.
• Generalization of penal transactions: uncorrected discrepancies can be very costly.
• In the event of a fatal accident, liability now extends to the entire chain (employer, principal, client).
• Enhanced cooperation between labor inspectorates and law enforcement agencies.
• Increased support for victims.

October 2025

The deadline of October 1, 2025 concerns a new occupational safety regulation: from this date, employees assigned to positions requiring driving authorization or electrical clearance will no longer be subject to the usual reinforced individual medical monitoring.

• Every 5 years, the employees concerned will have to obtain a medical certificate issued by the occupational physician, confirming that they are not contraindicated in driving or in carrying out their duties.
• The certificate must be presented to the employer, who must keep a copy for the duration of its validity.
• Old notices of suitability issued before the entry into force remain valid for 5 years from their date of issue.
• If the certificate is refused, a simplified procedure before the industrial tribunal (Conseil de prud’hommes) is available to settle the dispute.
• The aim of this measure is to redeploy the medical resources of occupational health services to workplaces presenting particular risks, and to strengthen primary prevention.

This deadline strengthens traceability and the organization of prevention for specific risk jobs, while reducing the medical monitoring requirements for certain employees.

Employer obligations

• Identify the positions concerned and inform employees of the new obligation.
• Ensure that the medical examination required to obtain the certificate is organized for employees concerned by October 1, 2025.
• Keep all certificates for their period of validity, and keep the list up to date.

Prevention is the key to averting risks upstream!

Some ideas for action

• ✅ Regular risk analysis
• ✅ Targeted and ongoing training
• ✅ Maintenance and documented checks
• ✅ Compliant equipment
• ✅ DUERP and PAPRICAT updated
• ✅ Medical follow-up and traceability of actions

How can Novallia help you?

With its regulatory watch and compliance service

Keep up to date with the latest occupational health and safety regulations!

Monitoring and regulatory compliance

With its consulting services

Diagnostic sécurité

Safety culture diagnosis

Occupational risk assessment

Chemical risk assessment

With training courses

• Understand occupational health and safety issues and apply regulations
• Chemical risk regulations
• Chemical risk training for personnel
• Acquire basic knowledge of chemical hazards

Official sources

• Decree no. 2025-355 of April 18, 2025, effective October 1, 2025.
• Information on reinforced individual follow-up: FNEDT, ACISMT, Ministry of Labor.

Additional sources and resources

• Ministry of Labour, Occupational Safety
• Assurance Maladie 2023 report
• Labour code and legal obligations
• INRS key figures
• Statistics on accident causes

Safety at work is everyone’s business, and it’s thanks to collective commitment, proactive prevention and compliance with legal obligations that we can create a safer, healthier working environment!

When it comes to regulations, the trend is not towards simplification, especially in Europe. Laws evolve and change very quickly, and have an impact not only on the country or group in which they are issued, but also on neighboring countries. In fact, the European Union produces regulations that not only influence the companies of its members, but also Switzerland, as well as countries outside the EU and Switzerland, such as African countries where international groups are based.

Today, the complexity of keeping up to date with all the latest regulations is prompting companies to entrust this task to trusted partners with expert regulatory teams and digital or software tools providing access to digitized text databases.

What should you consider when choosing your regulatory monitoring tool?

1. Customization

Not all companies have the same regulatory obligations. That’s why your regulatory monitoring tool should offer advanced customization options.

Make sure it allows you to filter the information according to your business sector, the areas you want to cover as well as the sub-areas (for example: in the environmental field, you can have the sub-area “air quality”), and your specific requirements (group requirements, or normative requirements).

Personalization comes at a price, so if you prefer standardized monitoring, you can save on this. Be careful, however, not to pass these savings on to the time spent sorting texts!

2. Regular updating of texts

Depending on the service provider, text updates may be more or less regular. This is something you need to bear in mind before committing yourself, as a quality regulatory watch relies on reliable sources and regular updates.

3. Smooth user access management

A good regulatory monitoring tool must offer access rights management adapted to each user. In particular, for an industrial group with multiple sites, employees must be able to access essential information easily, according to their level of responsibility. Some tools even allow you to set personalized alerts, so that each user only receives information relevant to him or her, such as action plans.

👉 Tip: your teams can change! If you have a solution that lets you register an unlimited number of users, your costs per user won’t change, and you won’t have to revise your contract with your service provider.

4. Text classification with explanation and search engine

An unsorted flow of regulatory information can quickly become unmanageable. Opt for a solution that clearly classifies and explains new obligations: new texts, amendments to texts or repealed texts.
Some tools offer expert-authored analyses, interactive FAQs and synthetic summaries. The aim is to help you save time by accessing the essentials effortlessly.

5. The ability to assess compliance

Knowing the regulations is the first step. To go further, you need to assess your company’s compliance and remedy any non-compliance. A comprehensive regulatory monitoring tool provides this functionality, as well as an action plan management module.

6. Direct contact with the experts

When faced with complex legal texts, it’s vital to have responsive support. Choose platforms that allow you to put your questions directly to specialists. Competent, available support makes all the difference when a regulation raises uncertainties. This feature comes at a price, but it’s essential if you are to manage your regulatory compliance with peace of mind.

7. The expertise and synergy of the teams behind the tool

Beyond functionality, the expertise of the team that powers and updates your tool is essential. Solutions developed by lawyers and engineers specialized in your sector will be much closer to your needs. Indeed, the combination of these two functions is a plus for industrial site management: on the one hand, perfect knowledge of the regulations, and on the other, perfect knowledge of how to apply these regulations.

Make the right choice today!

Don’t let regulatory complexity hold back your business. Opt for a regulatory monitoring tool tailored to your needs. At Novallia, we can offer you 2 regulatory monitoring tools: the comprehensive NV Compliance tool and our simple NV Legal text database tool.

NV Compliance is one of the best regulatory monitoring tools on the market and has all the qualities mentioned above:

• personalization
• regular updates and reliability
• unlimited user access: you only pay for the subscription, not for the number of connections
• a powerful search engine soon to be enhanced by AI
• a compliance module and an effective action plan module
• a high-performance hotline
• and last but not least: warm, coordinated human support

If you need personalized support: find out more about our solution and test it for free: write to us!

If you’d like to find out more and need a little more time to think before contacting us, take a look at our exclusive video presentation here.